Contracts & Frameworks Information

Contracts & Frameworks Information 2019-05-20T15:55:49+00:00

Introduction to Contracts and Frameworks

Opportunities available from the council for contract awards either directly, through lots, from a framework or a Dynamic Purchasing System (DPS) are advertised to encourage competition, improve transparency of council spend, include Small Medium Enterprises to participate and get the best value for our customers and residents.
Our contract and frameworks can be locality based or universal across the council’s activities and geographical location, but they can include collaborative opportunities with council partners, collaborations with other local authorities, and multi-services across for example, the Croydon Clinical Commissioning Group (CCG).

Croydon Council’s Contracts Register and Commissioning Opportunities

The Contract Register fully embraces the principals of transparency and accessibility by showcasing key information about each strategic contract, including details on the goods and services procured, their values, dates started, expiry dates, and procurement category segment.

All relevant contract opportunities are advertise on the London Tenders Portal, registering on the portal is free and is a simple and straightforward exercise. Once registered you will receive email updates on new contract opportunities issued by the public sector that match your registered capabilities.

The entire tender process will be managed electronically via this service, with tenders and all communications being exchanged electronically through the portal. Business opportunities will be advertised here regularly and this area will continue to grow as more London Boroughs register with the London Tenders Portal.

Frameworks used by the Council

Some of the works the Council commissions will be procured through frameworks. The Council will be using this page to provide summary information on the frameworks we use and potential opportunities that those create for suppliers. Please see below for further information about Frameworks and nationally operating Public Buying Organisations for details of business opportunities associated with becoming a public sector supplier.

Constructionline – approved list for construction-related contractors and consultants

The Council uses the government-sponsored Constructionline, the UK’s largest register of local and national pre-qualified construction and construction-related services as the source for selecting contractors and consultants to tender for certain construction projects.

CONSTRUCTIONLINE WEBSITE

Suppliers will also need to be registered on a local authorities-run health and safety database known as CHAS (Contractors Health And Safety Scheme).

CHAS WEBSITE

The councils current Dynamic Placement Systems:

Primary Care embedded Public Health Services

(inc. Contraception and Sexual Health; NHS Health Check programme; Chlamydia screening programme; Community contraception/LARC service; SAM-SAB: Supervised administration/Needle Exchange). CLOSED now to new applicants

Community Equipment

(inc. Adult Social Care & Health; Paediatrics & Young Adults Equipment; Simple Aids and Small Moving & Handling Equipment).

DPS 1 – Adult Social Care Equipment. CLOSED now to new applicants

DPS 2 – Paediatric & Young Adult Equipment. CLOSED now to new applicants

DPS 3 – Simple Aids. CLOSED now to new applicants

DPS 4 – Small Moving & Handling Equipment. OPEN to new applicants

https://procontract.due-north.com/Advert?advertId=aee2d23c-a633-e911-80f2-005056b64545&fromProjectDashboard=True

DPS 5 – Beds, Mattresses & Associated Equipment. OPENING soon

DPS 6 – Moving and Handling Equipment. Not yet OPEN

DPS 7 – Seating and Cushions. Not yet OPEN

DPS 8 – Bathing and Toileting Equipment. Not yet OPEN

DPS 9 – Wheelchair Service. Not yet OPEN

Passenger Transport Service

(inc. SEND Home-to-School Transport and Vulnerable Adults Care Transport) LIVE from Aug 2019

Non-maintained and Independent Schools and Colleges

(inc. SEND provision only) [LINK to DPS:]

What is a Framework and why use framework agreements?

Framework arrangements are set up by public sector bodies (often called Public Buying Organisations (PBO’s)) with suppliers to provide goods, works and services according to certain requirements, e.g. price, quality and quantity.

Frameworks can be arranged by one public body for either itself or a number of other public bodies.

Those bodies that are party to the framework can then order (or ‘call off’) the goods, works and services as and when required. If there is more than one supplier, then a mini-competition may be held to identify the most suitable supplier.

Frameworks are sometimes incorrectly referred to as ‘contracts’: a contract is a legally binding agreement between two parties which commits them to exchanging goods and/or services in return for a consideration (normally money).

Frameworks are different, as they do not normally include a legally binding commitment on the customer to receive the goods/services and to make payments unless the customer places an order under the terms of the framework, and issues a contract, then there is a contract between the customer and the supplier.

Frameworks are a particularly effective means of acquiring goods, works and services for requirements which occur on a periodic or regular basis.

They often lend themselves to collaborative procurements as they enable the requirements of many organisations to be aggregated, thereby securing economies of scale. In addition to the cost savings often achieved, frameworks also save time by eliminating the need to run separate competitive tendering exercises for each requirement, reducing the amount of time and effort required to procure the requirement.

How can I get my organisation onto a Framework and where can I find other contracting opportunities?

TED

As a supplier you will need to register on TED (Tender Electronic Daily) this is the online version of the ‘Supplement to the Official Journal’ of the EU, dedicated to European public procurement.

TED provides free access to business opportunities from the European Union, the European Economic Area and beyond. You can browse, search and sort procurement notices by country, region, business sector and more.

TED WEBSITE

Crown Commercial Services

See the Crown Commercial Service guide for potential suppliers of goods and services to the public sector. It includes guidance on how to find and respond to tender opportunities for suppliers of all sizes, including small and medium sized enterprises (SMEs).

CCS WEBSITE

ESPO

See How to become an ESPO Supplier pages on the ESPO website, including a section on supporting SMEs.

ESPO WEBSITE

YPO

See the Suppliers to YPO pages.

YPO WEBSITE

Contacts Finder

Contracts Finder lets you search for information about contracts worth over £10,000 with the government and its agencies.

CONTRACTS FINDER

The tendering section on the GOV.UK website, offers advice about opportunities for your business to provide goods and or services to the wider public sector, either through a direct contract or by becoming a sub-contractor.

Government eMarketplace

This is an online marketplace for low value, less complex products and services where public sector customers can request a quote and buy through electronic catalogues. The marketplace enables you to promote your capability to supply certain goods and services on a national or regional basis without the need to go through a tender process.

Government eMarketplace WEBSITE

Government opportunities

Suppliers should also register on the website called Government Opportunities at

http://www.govopps.co.uk/

Government Opportunities is the essential intelligence hub for all involved in buying for and supplying to the public sector.

Government Opportunities (GO) provides unrivalled insight into the constantly changing world of public procurement, public finance and public service delivery. It aims to provide anyone buying for or supplying to the public sector with the latest news, views, information and analysis of this multibillion-pound marketplace.

Contacting suppliers on the Framework agreement

Another way for suppliers to get onto a supply chain for a main supplier within a Framework agreement is to contact the main suppliers on the frameworks and negotiate with them to become a Tier One or Two supplier to them.  All the frameworks will have a website with the details of the suppliers and usually their contact details

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